Affirmed Name & Pronoun Changes

Napa Valley College is committed to maintaining a workplace where all employees are treated with dignity and respect. We recognize that an affirmed name and pronouns are important aspects of a person's identity and are committed to using them. All staff have the right to designate an affirmed name and pronouns for use in supported college systems where legally permissible.

Napa Valley College’s policies prohibit discrimination on the basis of sex, gender, gender identity, gender expression, sexual orientation, and other protected characteristics. If you believe you have experienced discrimination, harassment, retaliation, or have concerns regarding the use of your affirmed name or gender identity, please contact the Title IX and Civil Rights Office, where you will be provided with information regarding your rights, available support resources, and options for addressing concerns related to discrimination or harassment.

Are you a Napa Valley College student looking to make a name change?  Please click this link to be re-directed to the student page.

 

Legal Name Changes

If you have legally changed your name and need to update your employment records, please fill out the Name Change Form and bring the form and your Social Security Card reflecting the changed name to Human Resources (1544).

 

Affirmed Name & Pronoun changes

You may designate an affirmed name through the Self-Service portal, however, the following conditions apply:

  • Your affirmed name may not be used for purposes of misrepresentation, fraud, or to avoid legal obligations.
  • Napa Valley College reserves the right to deny or remove an affirmed name that is inappropriate, offensive, or inconsistent with college policies.
  • Your affirmed name does not replace your legal name in records where a legal name is required, including payroll, tax reporting, employment verification, benefits administration, and other official or legal documents.

 

Self-Service Updates

  1. Log in to the NVC website
  2. Choose My NVC Self-Service app
  3. Click the area with your email display name and a person icon in the far left corner
  4. Choose “User Profile”
  5. Choose the button directly under your legal name labeled “Edit Personal Identity”
  6. Fill in the name and pronoun information as desired

ZOOM UPDATES

  1. Click on the your icon/photo in the Zoom app
  2. Choose "Profile" and then "My Profile"
  3. This should open your profile in your browser and to the right of your name should be an "Edit" option
  4. You will have a number of name and pronoun options that you can make changes to
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