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Faculty Guidelines & Forms

The Testing and Tutoring Center administers academic exams to Napa Valley College students. Appointments are necessary.

Students with Disabilities

If a student has a documented disability and is permitted to take their exams at the Testing and Tutoring Center (TTC), please complete an Academic Exam Directions Coversheet which provides instructions on how you want the TTC to administer the exam. Please review our acceptable delivery and return methods. Accommodations should not be given without receiving a letter from DSPS.

Instructors with questions regarding accommodations should contact DSPS directly. ​

Non-DSPS Make-up Exams

The Testing Center offers make-up exams to non-DSPS students who have an extenuating circumstance, such as sickness, funeral, accident, family, emergency, jury duty, etc. Please note, since DSPS students are a priority, this is a request and not a guarantee. It is under the direction of testing center staff to approve the make-up exam. This service is not available during finals week.

Acceptable Exam Delivery and Return Methods

Delivery Methods

  • Drop off exam and coversheet at the TTC. If we are not open, you may slide the exam under the door or ask library staff to place the exam in the TTC mailbox. Please do not send students to the TTC with their exam. An instructor or NVC staff member must deliver exams to the TTC.
  • Leave exam and coversheet in the TTC's mailbox. The TTC has two mailboxes; one is located in the faculty office (building 1000) and the second is located in the library (building 1700) behind the circulation desk. Mail is picked up by TTC staff one time per day, usually between the hours of 11:00am and 1:00pm.
  • Email exam and coversheet to TTC@napavalley.edu. For security reasons, emails will be permanently deleted once the exam is printed. Please note: Email submissions will not be accepted during heavy test periods (midterm and finals week).

Return Methods

  • Pick-up: Completed exams will be held for pick-up at the TTC.
  • College Mail: The TTC will deliver completed exams to faculty mailboxes that are accessible. If your mailbox is located behind a locked door, please utilize a different delivery method. Mail will be delivered one time per day, usually between the hours of 11:00 am and 1:00 pm. All exams will be delivered 24-48 hours from time of completion.
  • Scan & Send to College Email: As a courtesy, TTC staff will return completed exams via NVC email addresses within 24-48 hours of completion. Exams will not be returned to personal email addresses. The TTC cannot accommodate email returns during heavy testing periods (midterm and finals week).
  • Student Hand Deliver: Completed exam will be placed into an envelope and given to the student to return to the faculty member. TTC staff cannot guarantee the security of exams that are returned using this method.

Guidelines

  • All exam submissions must include an Academic Exam Directions Coversheet. This is important as it informs staff how to administer the exam properly. Exams submitted without a coversheet will not be accepted.

  • The TTC cannot accommodate large group and/or entire class testing. 

  • Please do not send students to the TTC with their exam. Please review our acceptable exam delivery and return methods.

  • Instructors with questions regarding accommodations should contact DSPS directly.

  • Please remind your student(s) to make an appointment at least 24-48 hours prior to the exam date (we do not check emails/phones over the weekend, including holidays).
  • Faculty are required to submit exams by or on the exam date.