Student Travel

The Student Travel Checklist requires completion prior to commencing student travel under the auspices of the college. Please complete and submit a copy of this checklist to the sponsoring department.  

IMPORTANT TIMELINES:

• For Same-Day/Local/Regional Travel, documentation must be sumitted 30 business days in avance
• For Out-of-State Travel, documentation must be submitted 60 business days in advance.
• For Out-of-Country Travel, documentation must be submitted 60+ business days in advance. 

This Student (Single or Group) Travel Request Authorization form must be completed by the Lead Staff Advisor, who will represent the student group, PRIOR to attending the conference, travel or training. 

Information you will need to complete the Travel Authorization form:

• Section 1: Trip Information
• Section 2: (Lead) Staff Advisor & Student Information)
• Section 3: Funding
• Section 4: Approvals/Consent
• Section 5: After Approval

Attach two (2) separate Travel Authorization forms: One  (1) for the Lead Advisor expenses and one (1) for the students expenses. 

Use this Travel Budget Worksheet to calculate your travel expenses for airfare, lodging, mileage, meals, etc. Please note that you will need to download the Excel worksheet, so you can start filling it out. Please make sure to save it on your desktop.

See section III of the Student Travel Authorization form. Attach two (2) separate Travel Budget worksheet: One  (1) for the Lead Advisor expenses and one (1) for the students expenses. 

Faculty & Staff members agreeing to join students in travel as their advisor per the “Student Travel Policy” must agree to the advisor responsibilities and complete the NVC Student Travel Advisor Responsibilities Agreement and return it to the area dean or appropriate supervisor. NVC Personnel must follow the District Travel Policy (AP6390).

The Lead Advisor is reponsible for inititiating and submitting this agreement. This may require administrative support.

Students who wish to travel with support and/or funding from Napa Valley College and any other related program must agree to this Student Travel Code of Conduct. This form is supported by the Administrative Procedures for Standards of Student Conduct (AP5500) and Field Trips and Excursions (AP4300).

The form must be  completed by the student and returned to the attending advisor prior to travel.

The Student Travel Roster - One Day Trip, Day Off should be completed by the advisor and/or faculty or staff member traveling with the group of students.

For a fillable PDF form, use this Student Travel Roster.

For classroom field trips, please complete the Field Trip Request - Office of Academic Affairs form, obtain the Dean's signature, and then submit to the Office of Academic Affairs.

• Domestic Travel
• International Travel
• Use of Personal Transportation

Coming Soon