Financial Aid

Important Award Information 

Please read the information on this page carefully as it explains what awards are paid to you directly, how you will receive payment, and when payment is made.

Financial aid is awarded to you based on FULL-TIME enrollment. If you are enrolled less than full-time, the amount you are eligible to receive may be reduced or cancelled. However, your award letter may continue to show the award at the full-time amount. You may check the status of your financial aid awards and view your award letter by logging into WebAdvisor. Enrollment status is calculated as follows:

You are required to RETURN YOUR FINANCIAL AID CHECK to NVC if any of the following situations apply to you:

1. You were enrolled for a semester, but never attended the classes.
2. You have already withdrawn, officially or unofficially,  from all of your classes.
3. You plan to withdraw, officially or unofficially, from all of your classes.
4. You are receiving financial aid from another school for the same semester or enrollment period.

The “add/drop period” for financial aid purposes is the first three weeks of the Fall or Spring semester when students are able to add classes to their schedule or drop classes without receiving a “W” grade. The end of the add/drop period is the last day to drop without receiving a “W” grade.

If you owe money to NVC for tuition, enrollment fees, lab fees, financial aid overpayments, or other attendance related reasons, the amount you owe will be deducted from your financial aid disbursement first. The remaining balance, if any, will be paid to you by check on the next scheduled payment date.

The BOGW (BOG) award is a waiver of enrollment fees for California residents ONLY. This is NOT A CASH AWARD. If you are awarded a BOGW award before registering for classes, the BOGW will automatically waive enrollment fees when you register. However, if you register before receiving a BOGW award, you must contact the Business Office to have your fees waived. If you are a California resident, have been awarded a BOGW, and still owe enrollment fees for Summer 2007 Fall 2007 or Spring 2008 contact the Business Office immediately.

Federal Pell Grant Payments 

The Pell Grant award listed on your award letter is the estimated amount you may be eligible to receive for a semester if you are enrolled full-time. The actual amount you are eligible to receive will be calculated at the end of the add/drop period for the semester.

During the add/drop period of the semester, you will be “advanced” one-half (50%) of the Pell Grant funds you may be eligible to receive for that semester.

1. The amount of your advance will be based on the number of units you are enrolled in at the time payment is made.

2. You will receive only one advance payment during the add/drop period.

3. If you drop units after receiving the advance payment, you may be required to repay all or part of the money you received.

4. If you drop all of your units after receiving an advance payment, you will be required to repay all the money you received.

After the add/drop period has ended your “final” Pell Grant award for the semester will be determined as follows:

1. The amount you are eligible to receive for the semester will be based on the number of units you are still enrolled in at the end of the add/drop period.

2. If your final award is less than the advance you received, you will be required to repay the amount of Pell Grant funds you were overpaid.

   • EXAMPLE: You were enrolled full-time (12 or more units) and received a Pell Grant advance payment of $500.00. You dropped classes and are enrolled in 3 units at the end of the add/drop period. Your final Pell Grant award at the end of the add/drop period was determined to be $200.00 for the semester. Because your advance payment was more than the final award amount you were eligible to receive for the semester, you would be required to repay $300.00.

3. If your final award is equal to the advance you received, you will receive no additional Pell Grant funds for the semester.

   • EXAMPLE: You were enrolled full-time and you received a Pell Grant advance payment of $500.00. You add and drop classes, so that at the end of the add/drop period you are enrolled half-time (6 - 8.5 units). Your final Pell Grant award at the end of the add/drop period is determined to be $500.00. Since the advance payment is equal to the full amount of your final award, you will receive no additional money from the Pell Grant program for the semester.

4. If your final award is greater than the advance you received, the outstanding balance, less any debt owed to NVC, will be paid to you by check during the next regularly scheduled disbursement.

   • EXAMPLE: You were enrolled full-time and received a Pell Grant advance payment of $500.00. At the end of the add/drop period, you were still enrolled full-time. Your final Pell Grant award at the end of the add/drop period is determined to be $1,000.00. Since your advance payment was less than your final award for the semester, you will receive an additional $500.00 in Pell Grant money for the semester during the next regularly scheduled financial aid disbursement.

If your Federal Pell Grant is awarded after the add/drop period has ended, you will receive a single payment for the full amount you are eligible to receive for the semester. The amount you are eligible to receive will be based on the number of units you are enrolled in at the time of payment.

Other Award Payments 

Other Grants 

FSEOG, Cal Grant B & C, CARE Grant, EOPS Grant, SSS Grant, CAMP Grant, ACG, and other cash grant awards will not be paid until after the end of the add/drop period for the semester.

The amount you will be eligible to receive will depend on the number of units you are enrolled in at the time of payment. If you are determined eligible for payment, the amount you are eligible to receive will be disbursed to you in a single payment on the next scheduled disbursement.

If you are newly awarded or approved for additional grant awards after the add/drop period has ended, you will receive a single payment for the full amount you are eligible to receive for the semester. The amount you are eligible to receive will be based on the number of units you are enrolled in at the time of payment.

Direct Loan 

Direct Loan awards are disbursed in two payments during each individual borrower’s eligible enrollment period, but are never paid sooner than the end of the add/drop period. Payment dates for loans are specific to each borrower and are listed on the borrower’s loan disclosure statement. Loan disbursements are paid within 14 days from the disbursement date listed on the loan disclosure statement.

Work Study 

Work Study timecards must be submitted to the Financial Aid/EOPS Office by the 12th of each month. Checks are issued at the end of each month and are picked up in the Business Office.

Scholarship and Specialized Awards 

Scholarship and specialized awards are issued at different times during the year. If you receive a scholarship or specialized award, you will be notified when the check is available for pick-up in the Business Office.

Retroactive Payments 

Pell Grant, AC Grant, and Cal Grant awards are offered to you if you were eligible to receive the Grant in a previous semester during the academic year, but were awarded the grant after the semester ended. The amount you are actually eligible to receive will be determined after final grades have been posted for the eligible semester. Retroactive grant disbursements are paid at various times during the academic year. Payments cannot be made for eligibility in a prior academic year.

Financial Aid for Specialized Academic Programs 

Extended LVN, LVN/Paramedic Bridge, and Police Academy programs require special processing due to their "non-standard" or "non-term" scheduling. Financial Aid payments for these specialized academic programs are "individualized" based on start/end dates, course length, and number of credits/hours completed. Students attending these programs should contact the Financial Aid/EOPS Office for information concerning payments.

If eligible, Federal Pell Grant and Direct Loan awards will be prorated based on the number of weeks of instruction and the total units that will be earned for the course. Payment dates will be dependent on course start and end dates, which may not coincide with regular semester payment dates.

Award Amount and Status

Award amounts are initially calculated based on full-time enrollment, and may be prorated if  you are enrolled less than full-time (see enrollment status at the top of this page). Please review the "Overview of Programs" page for more information about your offered awards. 

The award action status shown on WebAdvisor describes the availability of an offered award:

• Accepted - the award has been approved for payment or use.
• Pending - the award cannot be paid or used for payment until final approval or funding is received by the Financial Aid/EOPS Office.
• Cancelled - the award has been cancelled and is no longer available.
• Ineligible - the award cannot be paid and will be cancelled because you no longer meet the award eligibility criteria.

Please login to WebAdvisor to view your awards and their statuses. 

Payment Dates

Click below to view scheduled financial aid payment dates. Table 1 lists regular payments to students. Table 2 lists "clean-up" payment dates for students who were not eligible for payment on a regular payment date.

Financial Aid Payment Dates