Academic Probation The first semester in which a student shows a cumulative grade point average (GPA) below 2.0 for all units completed at NVC, the Student will be placed on Academic probation—First Semester Status.
The second semester in which a student maintains less than a 2.0 cumulative GPA, the student will be placed on Academic Probation—Second Semester Status.
The third semester in which a student maintains less than a 2.0 cumulative GPA, the student will be placed on Academic Dismissal Status.
Academic Renewal Board Policy I7360
The academic renewal policy allows a qualified student to remove previously recorded, substandard academic work from his/her grade point average (GPA). In accordance with Title 5, Sections 55764-5, Napa Valley College will allow a student to disregard up to 30 semester units of substandard course work from the calculation of the GPA. Disregarded coursework and grade will remain on the student’s transcript, and an "F" for "Forgiveness" will appear next to the grade to denote this change. The substandard grade will no longer be included in the calculation of the cumulative GPA.
Adding or Dropping a Class Registration for classes can be done and is encouraged through the WebAdvisor system up to midnight before the first day of classes. All students register according to their priority registration status. After the first day of classes, students will need an add card from their instructor to register.
A student who finds it necessary to leave school during the semester may drop classes online or submit a Drop Card to the Admissions and Records Office. NOTE: It is the student’s responsibility to drop a class. Non-attendance does not warrant a student from getting dropped from the class. Withdrawal from a course shall be authorized through 75% of the term. A student may withdraw and receive a "W" symbol for a course a maximum of three times. Upon the fourth enrollment the student will be required to receive a grade and will not have the option to drop and receive a "W" (Title V, section 55024).
Students who do not drop before the deadline may receive a letter grade of "F" in a course. Deadlines for dropping a class are published and available online under the Admissions and Records calendar in the online class schedule, or in the Admissions and Records Office. Late start and short term classes have different drop dates. Please check with the Admissions and Records Office for further information.
Napa Valley College Advanced Placement Procedures
Advanced Placement (AP)
(Coordination with Counseling Division, Faculty and Admissions Records)
Use of AP exams for GE, Majors and Prerequisites
1. Credit will be given for scores of 3 or higher and will be used for associate degree general education according to the chart on page two (unit values in parenthesis). Credit will not be equated to specific courses, rather general education areas.
2. Use of AP exams for the major will be determined by the program coordinator.
3. Use of AP exams for satisfying prerequisites will follow the prerequisite challenge process.
4. Official AP exams must be sent by College Board to NVC. Exams posted on High School transcripts will not be accepted as official for credit.
* Passing scores for each exam appear on Napa Valley College AP, IB, CLEP Equivalency List for
NVC Associate Degree GE, CSU GE, and IGETC
If you plan to complete an associate degree or a CSU or IGETC certification with Napa Valley College, you must submit
Official AP, IB, or CLEP exam results to a Counselor AND complete a request for an official Transcript Evaluation.
Auditing a Course Students may audit many classes offered by Napa Valley College. To audit a course, students must have an application for admission on file and an Audit Request Form. The instructor must approve and sign the audit form. The Audit Request Form is submitted to the Admissions and Records Office on or after the first day of classes of each semester. Students may not later change their enrollment status in any audited course to receive credit for the course. Priority in class enrollment shall be given to students desiring to take the course for credit towards a degree or certificate.
Catalog Rights Students have two options regarding the requirements for the Associate Degree (graduation requirements): 1) They are eligible to graduate under the catalog in effect at the time they petition to graduate, whether or not they maintain continuous enrollment at the college; or 2) Students may elect to graduate under the catalog in effect during their initial enrollment at Napa Valley College if they maintain continuous enrollment (by taking at least one course each academic year—fall or spring semester). Please Note: Catalog rights do not apply to modifications to entrance requirements for programs (e.g., ADN, Respiratory Therapy, etc.) or program prerequisites.
Students may repeat credit courses in which substandard grades were earned or when substandard academic progress was made.
Students may also repeat credit courses in which satisfactory grades were earned in special circumstances.
When course repetition occurs, the permanent academic record shall be annotated in such a manner that all work remains legible, insuring a true and complete academic history, Students may withdraw from credit courses without a "W" notation in extraordinary conditions and if the withdrawal is authorized by the district.
Credit by Course Challenge
Any student who is currently enrolled at Napa Valley College may challenge some courses offered by the college. Typically, students take an examination, and the grade received (including F or credit/no-credit) will become part of the student's permanent record. Credit earned by examination/challenge cannot be used to change a grade or to remove a "W" or "I" grade. Students may earn up to 12 total units by challenge. Students in health occupations programs may challenge courses based on their previous education and experience. The recommendation of the Dean of Health Occupations is required. Units awarded to health occupations students may not exceed 12 units. Students who are interested in challenging a course should contact the Office of Instruction, building 1500, Room 1531.
Family Education Right and Privacy Act (FERPA)
All student records are kept in accordance with the provisions of the Family Education Rights and Privacy Act of 1974. Students may request access to records which personally identify the student and may challenge the accuracy of the record or the appropriateness of its retention. A student's consent is needed for the release of records covered by the act. An exception to FERPA's prohibition on disclosure without consent is when a student is considered a "dependent student." Dependent student status is defined by the Internal Revenue Code. If one or both parents are claiming him/her as a dependent on their tax returns, then each parent can have access to the student's educational records. The institution does not need to notify the student or receive his/her consent. The age of the student or the parent's status as either custodial or non-custodial are unrelated to this classification. Student consent is not required for release of records to agencies entitled to access under the provisions of the act, e.g., campus officials, other schools, federal educational and auditing officers, and requests in connection with the application or receipt of financial aid. These provisions apply to records the student has requested or given consent to be released. Complaints as to procedure or improper release of records information may be filed with the Department of Education, 600 Independence Avenue, S.W., Washington, D.C. 20202-4605.
For additional information about FERPA rules and regulations, you may visit the following website http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html.
Students who cannot complete academic work by the end of the semester because of an emergency or other justifiable reason may contract for an "I" (incomplete) grade. The Incomplete Grade Agreement may be obtained at the Admissions and Records Office and must be signed by the student and the instructor. This form includes the conditions for removal of the "IB, IC, ID, IF or INC." The grade will be indicated after the I (example "B" in IB). The grade will be assigned in the event the conditions are not met.
A final grade shall be assigned when the work has been completed or when the time limit for completing the work has passed. The final date of completion shall be a joint decision of the instructor and student but shall, in no case, exceed a time limit of one semester beyond the end of the semester in which the work was originally to have been completed. A student may petition the Vice President of Student Services for an extension if there are unusual circumstances. The Vice President, with the concurrence of the instructor, may grant the extension.
Military Service Credit
Veterans may receive credit for military service by submitting their official separation papers (Form DD214) to the Admissions and Records Office. A minimum of six months of service, including basic and recruit training, an Honorable Discharge entitles the veteran to 2 units of health education, and 2 units of physical education. Those with more than one year of service may receive an additional 4 units elective credit for military service. In-service training and U.S.A.F.I. course scores are evaluated on an individual basis. Students should submit the appropriate papers during the first semester of enrollment to the Transcript Evaluator in the Admissions and Records Office.
Pass/No Pass Grading
Students may choose, no later than the 10th Friday of the semester, to change enrollment in a class to Pass/No Pass basis, rather than receive a letter grade. Academic performance equivalent to a grade of "C" is required to earn credit (Pass- P). Forms are available online and in the Admissions and Records Office.
The total number of units taken for "Pass/No Pass" may not exceed 12 semester units in courses applicable to the associate degree (courses numbered 90-399). Pass/No Pass courses must be outside those required for a student’s major, unless this is the only grading option for a course. There is no restriction on the number of units that may be taken for Pass/No Pass in non- degree applicable course work.
Pass/No Pass grading requires students to regularly attend class and complete course work. A student will receive a "P" on his/her transcript if class work is of "C" quality or better. An incomplete designation will be available to students using the P/ NP option in conformance with the grading policy.
Progress Probation The first semester a student shows grades of "W," "I" and "NC" in 50% or more of his/her cumulative units of enrollment, the student shall be placed on "Progress Probation-First Semester." The second semester a student earns grades of "W," "I" and/or "NC" in 50% or more of cumulative units of enrollment shall be placed on "Progress Probation-Continuing" status. Removal from Progress Probation When a student on progress probation receives grades of "W," "I" and "NC" in less than 50% of his/her cumulative units of enrollment at Napa Valley College, the student shall be removed from progress probation.
Release of Student Information The following statements serve as public notice that, as per Board Policy 6410, information regarded by Napa Valley Community College District as "Student Information" can be released for distribution unless a student submits a Napa Valley College "Student Information Release" form available at the Office of Admissions and Records. Directory information includes: student's name, phone number, date and place of birth, major field of study, current enrollment, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent institution attended. The above categories of information will not be released if the college determines that such release is not in the best interest of the student. For more information on this policy, contact the Admissions and Records Office. Pursuant to the Solomon Amendment (Public Law 104-208 and 104-206), directory information, including student addresses, will be released to the Department of Defense if requested for recruiting purposes. Students who do not want their name released, should complete the aforementioned denial of release form.
A students residency status is determined by the information that is indicated on the application for admission and any additional proof that may be required for further classification. For more information on residency please review the Residency
section of this webpage.
Student Grievances and Complaint Procedures
The College believes that all students shall be afforded fair and equitable treatment in the application of all district procedures and regulations. Students who feel that there has been a violation or misapplication of the regulations in the college catalog, board policies, or operating procedures or who feel they have been denied due process may file a complaint or grievance. For complaints of unlawful discrimination, please see section of catalog on the Non-Discrimination Policy. The grievance/complaint must be filed during the semester in which the problem occurs. To file, see the Vice President, Student Services, located in Room 210H of the Administration Building. The grievant/complainant is asked to first address the concern directly to the person or office causing the grievance/complaint. A grade assigned by an instructor cannot be the basis for a grievance, except for specific reasons, as described by the California Education Code (Section 76224): "When grades given for any course of instruction taught in a community college district, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student's grade by the instructor, and in the absence of mistake, fraud, bad faith, or incompetency, shall be final." The district agrees that there will be no harassment of grievants/complainants or other students because of participation in the grievance/complaint procedure as a result of filing a grievance/complaing. Complete clarification and explanation of the student grievance/complaint process can be obtained from the Office of Student Services in Room 1339H.
Student Records Retention and Destruction
Educational records are those records that are directly related to a student and maintained by an educational agency or institution or by a party acting for the agency or institution. Records are retained and destroyed pursuant to Napa Valley College Board Policies 3500 and 6410 and sections 59020 through 59029 of Title 5, California Administrative Code. For information on procedures for student records retention or destruction, contact the Admissions and Records Office.
Student Right-to-Know Information
To comply with the federal Student Right-to-Know (SRTK) and the Campus Security Act (Public Law 101-542), Napa Valley College provides information to the public on 1) the safety and security of the campus and 2) the educational outcomes of first-time, full-time freshmen entering int he fall and seeking a degree, certificate, or transfer to another institution. For information on these students, please go to nvcpd.org
or call 707.253.3330 to obtain a paper copy.