Under the direction of the
President, the Vice President of Administrative Services is a member of the
college’s senior leadership team and serves as the District's Chief Business
Officer (CBO). The position provides
leadership, direction, vision, and administrative oversight of: budget development, short-term and long-term
financial planning, fiscal and accounting services, payroll, facilities and
capital projects, information technology, and risk management. The Vice
President may be assigned additional responsibilities as part of the senior
Duties and Responsibilities
- Serves as the Chief Business Officer (CBO) of the District; provides administrative oversight of associated operational areas including: budget development and maintenance; accounting; local, state, and federal financial reporting; purchasing; payroll; risk management; facilities; and capital projects; directs the preparation of annual goals and objectives for these areas.
- Advises the Superintendent/President on strategic matters related to short-term and long-term financial planning and business and administrative services, including institutional technology and facilities; provides consultation and technical expertise to administrators, personnel, and outside agencies.
- Oversees the financial management of the District, including the management of all income, expenditures, funds, investments, debt, and capital finances; supervises the District Controller to ensure consistent and appropriate management of college budgets; ensures the preparation, distribution, and submission of internal budget reports and required local, state and federal reports; confirms that the management of financial resources is compliant with accreditation standards and applicable policies, procedures, and federal and state laws and regulations.
- Co-chairs District Budget Committee; within a participatory governance environment, establishes District budget values, reviews and recommends tentative and final budgets to the Superintendent/President; ensures that recommended budgets are consistent with annual institutional goals and objectives, strategic institutional plans and the Planning and Budget Philosophy.
- Directs the planning, development, and implementation of policies, procedures, programs, and initiatives to enhance compliance, financial effectiveness, and operational efficiency of District administrative services; reviews and analyzes pending legislation, legal mandates, and regulations for potential financial impact to the district; provides a process to evaluate significant changes in the fiscal environment and make necessary and timely financial adjustments.
- Develops and communicates fiscal policies, procedures, objectives, and constraints to the Board, staff, and students; makes presentations to the Board of Trustees on matters related to fiscal, legal, contractual, administrative and other business concerns; manages the preparation of Board agenda items for the Administrative Services Area.
- Oversees Institutional Technology to ensure consistent and appropriate management of college technology in operations, teaching and learning systems, and student processes; ensures that the management information system provides timely, accurate, and reliable fiscal information for planning, decision-making, and budgetary control.
- Oversees Facilities Services to ensure consistent and appropriate management of college facilities and operations; ensures that facility projects are consistent with planning and budget priorities.
- Provides administrative oversight for risk management; recommends and supports activities and programs that mitigate risk to the District; provides for effective insurance coverage of college property and personnel.
- Oversees the development of capital projects to ensure that new facilities and renovations are consistent with the Facilities Master Plan and the institution's planning priorities; provides administrative oversight of capital projects and related reporting and fund management.
- Ensures that purchasing bids and contracts are in compliance with the California Education Code; conducts administrative review of internal and external contracts with all organizations and vendors; directs the preparation of Requests for Proposals.
- Serves on the District's negotiating teams and work collaboratively to support labor relations.
- Supervises and evaluates the performance of assigned administrators and their staff in accordance with District procedures; provides motivational leadership to assigned staff; establishes performance requirements promotes professional development opportunities for administrative services staff; encourages professional excellence and promotes a culture of customer service, innovation, and quality services.
- Ensures continuous improvement of business and administrative services through re-engineering, organizational change management, new technology solutions, assessment of best practices, and feedback from internal users and external customers to increase productivity and effectiveness; works with senior leadership team on issues pertaining to enrollment management; collaborates with Human Resources on various projects and initiatives.
- Chairs and/or serves on District-wide committees, Auxiliary Foundation Boards of Directors, task forces, and other relevant committees; represents the Superintendent/President and the District in the business community and at local, regional or state meetings, workshops, and conferences; maintains liaison with appropriate government agencies and professional organizations as assigned.
- Provides leadership in assigned area in supporting the district's diversity efforts and plans.
- Performs other duties assigned by the Superintendent/President, including project management.
This is a full-time, 12-month/year, classified-administrative position. The salary is appropriate placement on the current vice president's salary schedule. Placement on the salary range is commensurate with experience, with maximum placement being Step 4 or $12,352/month, with available allowances for business and transportation expenses. The college offers a fringe benefit package, including medical, dental, vision, disability, life insurance, employee assistance program, and PERS retirement system membership.
Assignment includes 18 paid holidays, 22 vacation days, and 12 days sick leave annually. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. If selected as a finalist, the District will reimburse candidates for transportation and lodging expenses incurred for the second interview.